Organise board and shareholder records, statutory registers, governance calendars and recurring corporate administration through one structured provider request.
One connected system - from the entity record to the annual review.
These are the record layers a company secretarial provider maintains. No real company records, personal names, approvals or completion status are shown here; a provider or legal adviser confirms what applies.
Company-secretarial support should reflect the entity type, ownership structure, governance activity and the records already in place.
Filter providers by entity type, governance scope, recurring support model and the corporate records that need to be created or maintained.
Directory inclusion does not confirm authority accreditation, a company-secretary appointment or that a provider is authorised for any specific activity. Providers listed here support governance administration, record preparation and maintenance - they do not act as a registrar, certify legal validity or approve resolutions. Verify current professional registration and permitted scope before engagement.
We help entrepreneurs, SMEs and international companies enter, structure and grow in the UAE with clearer business, tax and legal decisions. Our work is built around one practical idea: clients…
We are usually the right fit when a business in the UAE cannot afford legal work that is narrow, reactive or disconnected from the wider commercial picture. Many companies do…
We are a strong fit for businesses that need more than basic accounting support and more than a one off tax answer. Our role is usually most valuable when audit…
We are usually the right fit for founders and internationally mobile business owners that want UAE company setup to be part of a wider market entry plan, not only a…
We are usually the right fit when a business does not just need a document drafted, but needs the UAE legal position to be thought through before the business commits…
We are usually relevant when the business has moved beyond the point where a simple setup discussion is enough. Clients come to us when audit, tax, reporting, transaction support, internal…
We are usually the right fit when a business has moved past the first setup questions and is now dealing with the financial, tax and compliance layer that decides whether…
We are typically chosen by foreign owned businesses that do not want to improvise their entry into the UAE. A lot of firms arrive with a rough plan, a deadline,…
We are usually the right fit for founders and growing companies that do not want company formation treated like a standalone paperwork task. Many businesses can get a licence issued.…
Sanctuary is most useful when a UAE case sits between tax, structure, relocation and ongoing corporate administration rather than inside one narrow service box. A lot of businesses and private…
We are usually the right fit when a client wants the UAE setup to make sense beyond the licence itself. A lot of businesses can buy a registration path. Far…
Each layer of the record system has an owner, a source document and a link to the registers and filings it affects - so a decision, a register and an authority record never describe conflicting company information.
Each recurring action should have a trigger, a responsible role, supporting documents and completion evidence - so nothing depends on memory alone.
| Action | Trigger | Responsible role | Supporting documents | Internal approval | External filing? | Next review |
|---|---|---|---|---|---|---|
| Annual governance review | Annual cycle | Company secretary / provider | Register set, prior review | Board note | No | Yearly |
| Board meeting cycle | Governance schedule | Board / chair | Notice, agenda, minutes | Board | No | Per cycle |
| Shareholder meeting cycle | Statutory / constitutional | Shareholders | Notice, resolutions | Shareholders | Possibly | Per cycle |
| Licence renewal dependency | Licence expiry | Licensing coordinator | Current licence, records | Management | Owned by Licence Renewal Support | Before expiry |
| UBO review | Ownership change / cycle | Provider / directors | UBO register, ownership chart | Board | Possibly | On change |
| Policy approvals | New or revised policy | Board | Policy documents | Board | No | On revision |
| Financial-statement approval | Accounting cycle | Board / shareholders | Financial statements | Board / shareholders | Possibly | Yearly |
| Audit / accounting coordination | Audit cycle | Finance / provider | Audit records | Management | Owned by Accounting / Audit | Per cycle |
| Register review | Any recorded change | Record keeper | Statutory registers | Management | No | Quarterly |
| Filing dependency | Reportable change | Filing coordinator | Change evidence | Management | Yes | On change |
| Document expiry | Document validity date | Record keeper | Expiring documents | - | No | On expiry |
| Ad hoc corporate actions | Business event | Board / management | Action-specific records | Board | Possibly | As required |
One connected sequence - each step produces the input the next step depends on, from identifying the action through to archiving the evidence.
Confirm what decision or event needs a record.
Board, shareholder, written or delegated authority.
Where a meeting or notice period is required.
Draft the resolution or meeting materials for review.
Capture the decision in minutes or a written resolution.
Reflect the change in the affected statutory registers.
Route any formal change to the correct external workflow.
Store evidence and record the change in the change log.
Each register should be current, evidence-backed and aligned with the company's legal and authority records. Select a register to see the fields a provider maintains.
Each record type carries a different purpose, approval basis and register link. Use the matrix to see what a complete record should contain.
| Record dimension | Board resolution | Shareholder resolution | Written resolution | Meeting minutes | Decision log | Supporting action record |
|---|---|---|---|---|---|---|
| Purpose | Record a board decision | Record a shareholder decision | Decision without a meeting | Record of meeting proceedings | Internal running record | Evidence for an action taken |
| Required context | Matter, authority, date | Matter, class, majority | Matter, consenting parties | Attendees, quorum, agenda | Reference, owner, status | What, when, by whom |
| Approval evidence | Board approval | Shareholder approval | Signed consents | Adoption of minutes | Owner confirmation | Linked approval |
| Signatory or authorisation | Chair / directors | Shareholders | Consenting parties | Chair / secretary | Record keeper | Authorised person |
| Effective date | Resolution date | Resolution date | Last consent date | Meeting date | Entry date | Action date |
| Linked register | Director / action log | Shareholder register | Resolution log | Meeting log | Governance action log | Filing / amendment log |
| External filing dependency | If reportable | If reportable | If reportable | Usually internal | Internal | If reportable |
| Retention and review | Retain & version | Retain & version | Retain & version | Retain & version | Review regularly | Retain with evidence |
The right model depends on how many corporate events the company has and whether the need is one-off, annual, event-based or continuous.
| Model dimension | Initial setup | Records reconstruction | Annual review | Event-based support | Ongoing outsourced support |
|---|---|---|---|---|---|
| Typical trigger | New or unorganised entity | Missing or inconsistent records | Yearly governance cycle | A specific corporate event | Continuous governance activity |
| Main deliverables | Registers, calendar, baseline records | Reconstructed record history | Review report & corrections | Resolutions, minutes, updates | Full ongoing administration |
| Record scope | All core registers | Historical gaps addressed | Existing records verified | Event-specific records | All records maintained |
| Coordination required | Amendment / UBO where needed | Legal confirmation for gaps | Accounting / audit alignment | Amendment / filing routing | Cross-service coordination |
| Provider capability | Setup methodology | Evidence-based reconstruction | Review methodology | Responsive turnaround | Retained capacity |
| Pricing basis | Project fee | Scope-dependent | Fixed or annual | Per event | Retainer |
| Main caution | Confirm entity specifics | Do not invent undocumented events | Confirm review scope | Track event source & date | Confirm inclusions & exclusions |
Missing records must not be recreated as if an undocumented decision definitely occurred. The provider should distinguish evidence, reconstruction and legal confirmation.
Confirm what each component includes and whether it is one-time or recurring. Prices are set by providers and shown only with current provider evidence.
| Scope component | Included? | One-time or recurring | Deliverable | Assumptions | Evidence / source | Quote status |
|---|---|---|---|---|---|---|
| Initial governance assessment | Scope-dependent | One-time | Assessment note | Entity access provided | Provider scope | Request current quote |
| Corporate record setup | Scope-dependent | One-time | Baseline records | No major gaps | Provider scope | Request current quote |
| Governance calendar | Scope-dependent | Recurring | Maintained calendar | Obligations confirmed | Provider scope | Request current quote |
| Shareholder register | Scope-dependent | Recurring | Current register | Ownership confirmed | Provider scope | Request current quote |
| Director or manager register | Scope-dependent | Recurring | Current register | Appointments confirmed | Provider scope | Request current quote |
| UBO register maintenance | Scope-dependent | Recurring | Maintained register | Ownership chain known | Provider scope | Request current quote |
| Resolution preparation | Scope-dependent | Per item | Draft resolutions | Administrative only | Provider scope | Request current quote |
| Minutes preparation | Scope-dependent | Per meeting | Minutes | Meeting held | Provider scope | Request current quote |
| Board meeting support | Scope-dependent | Per meeting | Meeting pack | Notice periods met | Provider scope | Request current quote |
| Shareholder meeting support | Scope-dependent | Per meeting | Meeting pack | Constitutional rules met | Provider scope | Request current quote |
| Annual record review | Scope-dependent | Annual | Review report | Records accessible | Provider scope | Request current quote |
| Filing and amendment coordination | Coordination | Per event | Coordination | Formal work routed out | Provider scope | Request current quote |
| Records reconstruction | Scope-dependent | One-time | Reconstructed history | Evidence available | Provider scope | Request current quote |
| Document archive | Scope-dependent | Recurring | Secure archive | Secure workflow | Provider scope | Request current quote |
| Ongoing support | Scope-dependent | Recurring | Retained service | Defined scope | Provider scope | Request current quote |
| Legal review | Routed out | Per matter | - | Legal complexity | Legal & Compliance | Request current quote |
| Translation or certification | If required | Per document | - | Documents identified | Provider / third party | Request current quote |
| Provider professional fee | Provider-defined | Varies | - | Confirmed in quote | Provider quote | Request current quote |
| VAT treatment where applicable | Where applicable | Varies | - | Confirmed in quote | Provider quote | Request current quote |
A low headline fee may exclude meetings, resolutions, register reconstruction, legal review, filings, amendments or recurring support. No prices are shown here because none are stored - request a current quote through the provider.
This page owns governance administration and record maintenance. Related workstreams have dedicated services - use the correct one so the request reaches providers with the right scope.
Record discipline and clear coordination matter more than a headline fee. Use the criteria to compare like with like, and the questions to test each provider before engaging.
Record-keeping rules, filing routes and review requirements can change. Factual claims must be tied to current official material and a review date.
Official portal for government services and the relevant licensing and registrar authorities.
Official business section covering company-related services and the authorities that provide them.
Official ministry material on corporate compliance obligations and beneficial-ownership registers.
Neutral answers on scope, boundaries and what Emirae does and does not do. A qualified provider confirms what applies to a specific entity.
Describe the entity and current records once - Emirae routes it to providers with the relevant company-secretarial scope.
Build a records requestDescribe the entity, current records, governance activity and support model once so the request can be matched to providers with the relevant company-secretarial scope.
Contact details stay protected on Emirae until you choose a provider. Documents come later, through the provider's own secure workflow.
Submitting a request does not confirm legal validity, compliance status, provider availability, price or completion time.
Add the entity, current registers, planned corporate actions and preferred support model once. Emirae will use the structured request to surface relevant providers where coverage exists.